Best Practices for Audio Recording

High-quality audio recordings lead to accurate inventory transcriptions. Follow these guidelines to ensure your audio files produce the best possible results in InventoryQuant.

The quality of your audio recording directly impacts the accuracy of your transcribed inventory. While InventoryQuant's AI is designed to handle real-world conditions—including background noise, pauses, and natural speech patterns—following these best practices will help you get the most accurate results.

1. Speak Clearly and Consistently

Clear speech is the foundation of accurate transcription. Don't worry about being perfect—coughing, laughing, pauses, and reasonable background noise are all acceptable. The system is built to handle natural speech patterns.

However, try to maintain a consistent speaking pace and enunciate item descriptions clearly, especially for brands, model numbers, or unusual item names.

2. Minimize Unrelated Conversation

While casual conversation is fine in moderation, try to minimize extended chit-chat that isn't related to the inventory. The AI will filter out most irrelevant content, but keeping your recording focused improves accuracy and processing speed.

3. Coordinate Multiple Speakers

Ideally, only one person speaks throughout the audio.

If multiple people are involved in the inventory process, coordinate so they don't speak over each other. When one person relays information to the main recorder, they should speak quietly to avoid being picked up by the audio, which could result in duplicate line items.

4. Clearly Identify Each Room

At the beginning of each room, clearly state the room name. This helps organize your inventory by location and makes the final spreadsheet much easier to review.

If there are multiple rooms with the same name (like bedrooms), differentiate them consistently: Bedroom 1, Bedroom 2, Bedroom 3, etc.

5. Be Consistent When Returning to Rooms

If you return to a room you've already inventoried, make sure to use the same room name you used previously. This ensures items are grouped correctly in the final inventory.

6. Name Multiple Audio Files Appropriately

When you have multiple recordings for the same claim, name them clearly before uploading. This helps you stay organized and makes it easy to identify each recording later.

7. Reduce Bit Rate for Smaller Files

To reduce file size without sacrificing transcription quality, set your audio recorder to 48 kbps. This significantly reduces file size while maintaining clarity for speech recognition.

Quick Reference

Ready to get started? Head to your Dashboard to upload your first audio file.