InventoryQuant

The process is simple: instead of recording only your voice, you record a video while you inventory the loss. You describe items the same way you always have. When you're done, you upload the video file to InventoryQuant, and we handle the rest.

What Is a Video Inventory?

A video inventory is exactly what it sounds like: a recording of a walkthrough of a loss where you visually focus on items and describe them out loud as you go. You can use a phone, smart glasses, or any other device that records video and audio together.

The key idea is that you inventory the loss the same way you always have—you just capture video at the same time.

There's no need to stop and take individual photos, no typing, and no switching between tools. One recording captures everything.

How to Take a Video Inventory

Sample video transcript:

"We have one outdoor kind of egg-shaped seat… take a front view picture here, and then take a side view picture here. We have three yellow pillows. We have one outdoor light… with some white wicker framing. Make a note for this item: I need to review this with the client. They might have some others on the property. Uh, and then we have one potted plant here."

Use the same best practices as for Audio Inventories. All of the guidance that applies to audio inventories applies here. Speak clearly, describe each item in detail, and attempt to reduce background noise/unrelated conversation.

1. Make sure to say the quantity of the item

Even if the quantity is just one, say it! If you are describing a grey couch, say, "One grey couch." This helps ensure that we record the quantity information properly and helps distinguish between different items.

2. Describe items in detail

Describe items in as much detail as possible. Include brands and dimensions. Sometimes you can get away with using less detail than in an audio recording, and we use the images to find replacement prices. However, you should still try to add a lot of detail, especially if you're in a fire loss or other loss where the item may be difficult to see.

Use full item names rather than abbreviations or shorthand. Abbreviated names can result in ambiguous descriptions that are harder to transcribe and price accurately.

3. Position your camera, then speak

When you begin to describe an item, first position your camera in front of it, hold it steady, and then start describing it.

Avoid starting your description before the item is in view. If the description begins too early, it can be difficult to extract a clean, high-quality frame of the correct item.

The correct flow looks like this:

Move the camera to the item
Hold steady so the item is clearly visible
Start describing the item
Move on to the next item and repeat

4. Say "Take a picture here"

By default, we extract 3 different frames of the item from the video for the inventory.

However, if there are particular frames you would like to extract, you can say "Take a picture here" to capture additional frames. You can even say, "Take a picture here, side view," or "Take a picture here, this is a SKU, and we will record that information."

Also, you can always add images from the video later from the inventory page.

5. Say "Make a note"

At any point during the inventory, you can say, "Make a note here," and then say your note. We will record that in the comment columns for you to review later. This is very useful for items that you may want to review with the client later.

6. Upload the Video When You're Done

Once the walkthrough is complete, upload the video file to InventoryQuant.

From there, the system automatically processes the video and turns it into a structured, insurance-ready inventory.

Power Button and Recording Status

When you press the power button, you will see a red light inside the frame indicating the glasses powered on. A moment later, the red light slowly flashes to indicate recording has started.

To end the recording, hold the power button for a few seconds until the red light goes out.

If you accidentally power them on, power them off and disregard that video later.
If you bump the power button while recording, it may stop the recording.
If you are unsure whether they are recording, power them off and then power them on again to restart.

What InventoryQuant Does Automatically

Once your video is uploaded, InventoryQuant handles the hard parts:

Extracts a representative image for each item
Associates each spoken description with the correct frame
Identifies the specific item being described, even when multiple items appear in the same image
Draws a bounding box around the relevant item, clearly showing what the description refers to

This means you don't have to worry about framing each item perfectly or isolating it manually. The system does that for you.

Capturing Multiple Images of the Same Item

Sometimes a single image isn't enough. You may want multiple angles, close-ups, or specific details like a SKU or barcode.

InventoryQuant supports this directly during video capture.

While recording, simply move to a new angle and say things like:

"Take a picture here."
"Front view."
"Side view."
"Top view."
"Here's the SKU."
"Here's the barcode."

The system recognizes these cues and captures additional frames, attaching them to the same item in the final inventory.

Alternatively, after we have finished processing the video, you can manually review it and add additional frames as needed through the Full Inventory Page. For a full guide on how to do this, see the user manual.

Introducing Video Inventories

Video inventories follow the same core process as audio inventories. If you're comfortable taking an audio inventory, you're already prepared to take a video inventory.